SPRA Committee Minutes
St Peter's Residents' Association
Minutes of the Committee Meeting
Tuesday 18th September @ 7.30pm, 23 Standish Road
Present: Steve Askins (co-Chair), Elizabeth Ryland, Louise Devonshire (Secretary), Oliver Leigh-Wood, Julia Everett, Phil Back (Treasurer).
1. Apologies - Jonathan Blackhurst, Nichole Detering.
A fond farewell to former Committee member Fazina Blanchard was recorded, following her recent move away from the SPRA area. It was widely agreed that she had brought great energy and commitment to the Committee.
SA also thanked LD for hosting the meeting, and warmly thanked ER for her years of service as Treasurer to SPRA, particularly notable for the introduction of electronic banking and the move to many members paying by Standing Order.
He welcomed new Philip Back to his first meeting as Treasurer.
2. Minutes of the meeting, 23/05/2018 - signed off and approved for SPRAweb.net.
3. Minutes of the AGM meeting, 02/07/2018 – provisionally signed off for SPRAweb.net.
4. Matters Arising, 23/05.2018 Minutes
At the last meeting, JB had undertaken to draft a SPRA policy document based on Mark Levesley's research and recommendations. SA said he would follow this up with JB.
Nothing new to report. SA and JB to keep monitoring the situation.
Cross Keys –
The pub continues to trade with no catering offer, and a regime of room hire fees that discourage a number of local groups (including the SPRA Committee) taking their trade there. At the AGM members discussed the possibility of getting the pub registered as an Asset of Community Value (ACV). One of the benefits of doing so would be that it would add an extra hurdle should there be an application for a change of use. At the AGM Richard Farthing had mentioned a pub within Hammersmith that the Hammersmith Society had helped to get registered as an ACV; he undertook to forward to SA the draft application, which he did this Summer. At the last SPRA Committee meeting JB had mentioned that he would sound out a contact from Fuller's Brewery to try and gauge the situation from the freeholder's point of view.
The Committee agreed that subject to that conversation, SPRA should pursue an ACV for the Cross Keys. JE volunteered to take the lead.
Reclining Lady statue / “Speed” – The matter of this statue's state of disrepair had apparently stalled due to of the Council's expectation that either SPRA or the HFHBG should run the tendering process for restoration assessment works. More encouragingly, SA has recently been contacted by the director of the History of London Trust (HOLT) who are keen to progress matters. They will manage the condition survey, and SPRA's donation (£500 agreed) can go towards this or the statue's repair.
The statue's position was also discussed. Currently the statue is shielded by bushes and trees from the local community, and similarly from cars speeding by on the A4 – generally unnoticed and unloved. SA ventured that perhaps a re-location was in order – perhaps to the open area of grass east of the church? He also wondered who actually owns the statue. OLW and ER felt that AD or the Listings registry might hold the answer.
In the shorter term, SA said that he would be meeting representatives from HOLT at the statue next Tuesday 25th September and invited other interested Committee members to join them.
SA will follow up progress with FB.
SPRA Branding –
Over the Summer the opportunity arose to promote SPRA in Shakespeare in the Squares literature, on posters and banners. The interim solution using new font and small cross keys logo was developed by LD. Over the Summer ND had sourced a professional graphic designer who might take on the job for a flat £200 fee.
The Committee felt that on reflection the branding using the cross keys had been suitable for the task and that any tweaks were within the scope of the Committee's existing talents.
A short post-mortem threw up the need for sound amplification, particularly if Linden House is to be used again. JE volunteered the use of her amps and a roving mike for future events.
Site offices in Chambon Place –
the temporary offices and storage containers remain in place. At the last meeting FB volunteered to draft a letter to Notting Hill Housing Association. SA said he would follow this up with FB.
SA reported that the previously hoped for prospect of a potentially lucrative filming agreement (David Copperfield) had eventually gone away this summer.
Green Flag –
OLW and SA were happy to report that St Peter's Square has been granted another Green Flag award.
Shakespeare in the Square –
All agreed that the event had been overall a very positive and enjoyable experience, but noted that there had been some criticism regarding acoustics (some couldn't hear the performance) and the narrowness of the seating rows (taller ticket holders reported to feel cramped in their seats). LD reported that these comments had been fed back to the SITS team, who had immediately suggested using more bar stool-type seating, and the use of signage to direct those with hearing issues towards the centre and front of the seating.
The Committee discussed whether SPRA should repeat the experience next year. LD said she was happy to take it on again, and that she and ND could use everything they'd learned this year to make the process much smoother and less stressful this year. The event had in the end cost SPRA less than had been originally penciled (just over half the £1k set aside).
The Committee agreed that another Saturday event would work best. JE said that if it could be booked to coincide with the Hammersmith Arts Festival (across two weekends in June) then publicity and marketing could be much enhanced. LD agreed to keep talking to the SITS team and report back when they can propose the play and possible programme for 2019.
Autumn Gardening Event –
OLW agreed that a later Autumn 10th November 2018 date would work best. He undertook to work towards this date.
Winter Party –
Historically this takes place on a Monday in the last week of January (retox weekend!) OLW suggested that a well-catered event in the church might fit the bill this year. OLW undertook to talk to Charles Clapham about a date, and ER said she would approach caterers (likely the Linden House team). SA said that the same pricing structure as last time could apply, i.e. £13 non-members, £10 members, plus a £10 subsidy pays for a meal and the first free drink. OLW suggested Friday 25th January – Burns Night.
ER said that she and incoming Treasurer Phil Back had completed a successful handover and that he now needed to become an official signatory on the SPRA account (the other co-signatories being ER and JB). He also needed to set himself up for online SPRA banking. It was felt that Mary Mortimer, a former Acting Chair of the Committee, no longer needed to be a signatory. Therefore, the committee asked that a formal minute be made as follows:
6.1 Philip Back be made a signatory to the St Peter's Residents' Association bank account held with Nat West Chiswick Branch.
6.2 Mary Mortimer be removed as a signatory.
6.3 This will make Elizabeth Ryland, Philip Back and Jonathan Blackhurst the three authorised signatories on the account.
6.4 Philip Back be authorized to have online/ electronic access to the account.
6.5 This will make Elizabeth Ryland and Philip Back the two authorised users with online access to the account.
7. SPRA Heroes
SA mentioned two possible worthy award-winners, and the Committee heartily agreed that their names should be kept under wraps until the Winter Party where the winners can be rewarded.
Any further nominations can still be made.
It was also agreed that Charles Clapham should be made an Honorary Member of SPRA for his continued support of life in the community at large.
ER asked LD if she would send PB a contact list of the Street Reps. She also said that subs and membership was slightly down and that the issue is largely to do with Street Reps not knowing who amongst their patch pays by SO. She asked that Street Reps be given a list of how all their members pay, to coincide with a big door-to-door push, next January 2019 when subs are due again. PB said that he knew of at least one household that wanted to pay but since they had not set up an SO had not had the opportunity to pay subs. SA added that he could also do a mail merge mail-out to encourage lapsed members to pay.
9. St Peter's Square Gardens
OLW said that he was delighted that the Square has retained its Green Flag status, one of only two listed parks (the other being Fulham Palace Gardens). LD said that her recent meeting with members of the garden committee at Leinster Square in Notting Hill underlines what an incredible achievement this is, given the relative lack of resources and manpower to maintain and develop our own Square. It is a great tribute to Oliver and the kind donations of neighbours.
OLW said that he and SA recently met with the Council to negotiate the second phase of the project to re-pave the Square pathways. Last year the Council resurfaced one third of the Square and the understanding was that similar funds would be released this year to do the next third. Unfortunately, the Council's position is that they an only find £15k (when it took around £30k to do the first third). The Council said that they would match-fund any monies offered in kind to complete the work. OLW said he had spoken to colleagues representing Wendell Park who suggested that forming a local lobbying force (Friends of St Peter's Square) might provide leadership and momentum to fund-raising. It was agreed that the Square has many “Friends” including all the dog walkers who are not necessarily from the immediate area. OLW made an appeal for a local who has time and energies to commit to taking a lead.
Applications previously discussed:
I. 38 St Peters Square – three applications dating back to May 2017 re amends to previous permissions - decisions overdue from the council. Note work continues on site.
II. 1 St Peters Villas – May 2017 application for approval of details regarding previously granted permission. Decision overdue from the council. Work now appears to be complete.
III. 69-77A Black Lion Lane. Sept 17 application went to planning committee in March 18 when applicants were told that plastic framed windows were not appropriate. However, no revised proposals appear have been submitted. Decision outstanding.
IV. 15 St Peters Grove – Enforcement case re the raising of the ridge height without permission which has also been refused at appeal and in an application for a certificate of lawfulness. Deadline for compliance expired in Aug 2018. SPRA will follow-up with the planning enforcement team.
V. 1 St Peters Square. Application for internal changes at LGF level to reconfigure the kitchen and dining areas and to change the rear steps to the garden. Decision due 27 April. Now overdue from the council.
VI. 3 St Peters Square – appeal launched in Mar 18 on the fifth application for a two-story rear extension as refused at the Dec 18 planning committee. Applicants are seeking a hearing rather than written representations. No timing details available at this stage.
VII. 52 Black Lion Lane – infill extension at GF alongside existing back extension. Approved by the council on 19 June 18.
VIII. St Peters School – Beavor Lane/ Theresa Road – new boundary fence with vehicle and pedestrian access to Theresa Rd/ pedestrian access to Beavor Lane. Playground changes. Approved by the council on 27 June 18
IX. 62 Black Lion Lane – amendment to previously approved application to change from sliding rear doors at GF to Crittal style windows/ doors. Approved 1 August 2018.
I 22-24 St Peters Grove – variation of previously granted permission to alter 1st flr windows to front elevation to full height to the eves. Refused by the council 17 Jul 18. Subsequently appealed. Subsequently appealed twice, SPRA reiterated its previous comments – time line and decision outstanding.
II Palco House, 11 Beavor Lane – application to extend hours of operation for this office building. Follows previous refusal of extended hours in Oct 17. Local residents are very concerned and SPRA has written to object. Council decision due 30 July, now overdue.
III Palco House, 11 Beavor Lane – appeal of application refused in October 2017 to extend hours of operation to 24/7. SPRA has written to the planning inspectorate to reinforce previous objections.
IV 79 Black Lion Lane. Submission of details to comply with previously granted permission. Approved by the council on 16 August 2018.
V 10 Berestede Road – rear roof extension, roof lights to front slope, rear extension at 2nd floor level. Decision due from the council by 9 Oct 18.
VI Carpenters Arms – application to convert part of the staff accommodation at first floor level to a customer dining room, ante room and kitchen which will form part of the licensed premises. Local residents have raised concerns over noise through the party wall, staircase and to adjacent properties and potential use of flat roof as a terrace. SPRA to write accordingly. Decision due 15 Oct 18.
VII 10 Berestede Road – single storey extension at ground floor with 45 degree 'chamfer' above fence height. Decision due 25 Oct 18.
VIII Beavor House, 23-31 Beavor Lane – rear extn, new curtain wall at 2nd flr. Level to rear of this office building which backs on to the Royal Mail. Decision due 26 Oct 18.
IX 79,81 and 83 Black Lion Lane. Listed building application for new railings to match those to 85-87 BLL. Decision due 5 Nov 18
X 43 Beavor Lane – Change of use from office to flexible office/ health/ medical/ vet/ nursery/ training/ education/ gym or sports hall. SPRA to write on line that this is too broad and that a specific use should be applied for.
Newsletter – It was generally agreed that a SPRA newsletter would be very welcome in advance of the Autumn Gardening event.
12. Time and venue of next meeting
Tuesdays have become problematic for many Committee members, so Monday 19th November was agreed as the next meeting date. Venue tbc.
Annual General Meeting (AGM) Minutes (provisional)
St Peter's Residents' Association
Minutes of the Forty First Annual General Meeting of the Association
Linden House, 60 Upper Mall, Monday 2 July 2018, 7pm
Minutes to be approved at the next AGM.
Those present: Steve Askins (Acting-chair), Jonathan Blackhurst (Vice-chair), Elizabeth Ryland (Treasurer), Louise Devonshire (Secretary), Oliver Leigh Wood, Fazina Blanchard, Julia Everett, and some 40 other members of the association and local guests.
In attendance: Charles Clapham (Vicar of St Peter's Church), Cllr Siddique, Cllr Bora Kwon.
JB opened the meeting by welcoming members and guests to the 41st AGM 41st AGM. He indicated that copies of the Chair's annual report, together with a financial statement, were to be found on each chair, and further copies were available on request. SA thanked the management and staff at Linden House for hosting, and quickly ran through the ticketing system for the party, which was to directly follow the AGM.
1. Apologies for absence
Apologies received from: Nichole Detering, Mark Levesley, Karen Frazer, Cllr Caleb-Landy, Kate Goodhart and Michael Field of the WSRA, Raj and Asha Sethi.
2. Minutes of the 2017 AGM
No amendments were noted. The Minutes were duly proposed (by Jilly Paver), seconded (by Oliver Leigh-Wood) and were formally approved. LD to post on the SPRA website having obtained a provisional sign-off by the committee at the next meeting.
3. Matters Arising from the Minutes of the 2017 AGM
Pedestrian Crossing at the end of Black Lion Lane (and at Young's Corner) Following widespread concern expressed at the 2017 AGM that the junctions are dangerous and the pedestrian crossing doesn't give people enough time to cross the road, Harry Phibbs looked into the issue once again. He discovered that a chain of crossings from King Street and along the Chiswick High Road are linked, so cannot be altered without due consideration of the whole picture.
However, Margaret Lind-Smith reported that in her opinion the crossing at BLL Is much quicker to respond to requests, so something might have been changed. Another member suggested that a puffin crossing might be more effective (this is a type of traffic-light request crossing with sensors that ensure that the lights stay red when pedestrians are on the road).
Shop unit @ Entwistle Terrace – SA reported that this remains vacant, with no trace of any active marketing on the landlord's part. There is general consensus that it would be better to have a business up and running, and dismay at its rundown appearance. At the last AGM fears were expressed that developers might turn the space into more flats. SA reported that had approached the Council Planning department who could make no comment unless an application for change of use was received.
Richard Farthing said that the restrictions on delivery and loading to the property must limit the appeal for potential businesses.
Broadband Speed – SA said that there are isolated pockets within the SPRA area where BT Infinity does not work. Elsewhere, certain streets have only patchy Wi-Fi. BT has looked into the issue and reports no error, despite local investigations to the contrary. The relevant street rep will continue to keep an eye on this issue.
Street Cleaning – Last year the Council was sending out street cleaners just before the rubbish collection. Following various complaints, the situation appears to have been rectified.
Signage – Several members objected to the haphazard arrows and labels on local lampposts, advertising The Carpenters Arms. SA said that if they wished, SPRA could make a formal representation to the landlord. He asked for any relevant photographs to be forwarded to him.
Weeds growing on the pavements – SA reported that the Council has started to use a lot of hot water spray to get rid of the weeds that grow along the sides of residential roads and pathways. This is both more environmentally friendly, and cheaper, than using weedkiller. It is also, apparently, as effective.
4. Chair's Report
JB presented the Chairs report, which was circulated in advance and summarised at the meeting, is appended to these minutes. In summary the main points were:
a. Thanks for their time and efforts
SA and JB have shared Chairing duties this year. LD returned to role of secretary. ER has continued as Treasurer. Sarah Macdonald stepped down from the Committee, and Julia Everett joined the Committee. Mark Levesley has continued in his enormously supportive role as Webmaster, for which SPRA gives huge thanks especially in this year of GDPR vigilance! The street reps have been extraordinarily helpful as ever, not least because of the last-minute requests they have received this year.
SPRA threw two parties; SPRA Talks returned (thanks to Jilly Paver); and Shakespeare is set to return to the Square this summer with SPRA hosting a performance of As You Like It. LD urged members to buy their tickets via the Eventbrite link advertised on fliers attached to the AGM bundle, or otherwise take their chances with the few tickets reserved for sale on the night.
JB explained how the proposals for TfL's Cycle Superhighway consumed much of SPRA's time and energies this year. SPRA disseminated information, coordinated feedback, and made its own representation to the consultation.
d. Invitation to help
JB appealed to any members with talents and a few hours a month to join the Committee, and help roll out more events for members.
5. Presentation and Adoption of Accounts
ER walked the room through a financial summary of SPRA's audited records, copies of which were available for attendees to view.
She said that SPRA's accounts were especially healthy this year, with £10,984.09 in the current account. Some 114 members/households paid subs for the year 2017/18. Some £4,250 of that income came from filming dues this year.
ER noted that SPRA's outgoings this year were primarily event-focused (two parties, the AGM, and Shakespeare in the Square). She thanked Richard Thom for once again auditing the accounts.
The accounts were proposed (by Brian Paver) and seconded (by Maggie Dobson) and unanimously agreed.
6. Election of Officers and Committee Members
Nominations for the renewed election of existing Officers and Committee members 2018-19: Steve Askins, Jonathan Blackhurst, Louise Devonshire, Oliver Leigh Wood, Elizabeth Ryland, Fazina Blanchard, Julia Everett, Nichole Detering. Proposed (by Margaret Lind-Smith), seconded (by Angela Than) and approved.
Elizabeth Ryland is stepping aside as Treasurer, but not from Committee membership. Nomination for Treasurer 2018-19: Phillip Back. Proposed (by Jilly Paver), seconded (by Sarah Burrell), and approved.
7. SPRA Heroes
Bottles of local produce (Sipsmith's gin) are annually awarded to residents to thank those who have contributed above and beyond the call of duty to life in the community. This year suggestions are invited from members (submissions to SA/JB please) and the awards will be announced in due course by Christmas.
Quidam - SA gave thanks to Revd. Dr Charles Clapham for his support, not just of SPRA, but also of the life of this community. The new arts programme Quidam is full of creative new events and ideas for residents. SA said he was hopeful that SPRA would continue to forge links between the church, SPRA, and St Peter's School led by Karen Frazer.
Tom Ryland – Many of the assembled members wished to place on record their recognition of and thanks to Tom Ryland for his extraordinary contribution to community life across many years. Tom was a former SPRA Chair but the reach of his social, professional and creative life was enormous.
The Cross Keys – Richard Farthing asked whether it might be useful for SPRA to lobby for the pub to be listed as an Asset of Community Value (ACV). It was noted however that this does not guarantee the pub's future – merely ensures the landlords must inform us if it intends to sell up. SA said that SPRA would remain vigilant, and keep up communications with Fuller's Brewery.
There being no further business, the 41st AGM was called to a close and the party commenced.